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Copyright 2017



Canton Joint
Engineering Council
All rights reserved

Webmaster: Scott Dilling, P.E.

CANTON JOINT ENGINEERING COUNCIL
BY-LAWS

Constitution | By-laws | Description of Duties | History | Presidents/Executive Secretaries

Article I

Meetings of Council
Section 1. The Annual Meeting of the Council (reference Article IV Section 4 of the constitution) shall be held not later than April 30.

Section 2. Council shall meet monthly except in June, July and August. A quorum shall consist of one half of the council members.

Section 3. Special Council meetings may be held at any time on call of the president of the CJEC or by written request of two or more Member Societies expressed by their Council representatives.

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Article II

Dues and Fees
Section 1. The admission fee for each society elected to membership shall be ten dollars ($10.00).

Section 2. The annual dues, to be paid by each member society, shall be fifty dollars ($50.00).

Section 3. The fiscal year shall be from June 1 to May 31.

Section 4. The budget shall be supported by the member societies. The annual dues are part support for the budget.

Section 5. The admission fee and proportioned annual dues shall be paid within one month after date of acceptance and annual dues shall be, thenceforth, paid by May 20 of each year, as payment in advance, for the next year.

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Article III

Membership
Section 1. Any organization or society requesting membership in the Council shall file with the president of the Council a formal letter of application signed by its presiding officer and secretary. Such application shall be accompanied by a current list of its members and a copy of its Constitution and By-Laws.

Section 2. Upon receipt of an application for membership in the Council and the accompanying membership list, Constitution and By-Laws, the same shall be referred to the membership Committee for consideration and recommendation. This Committee shall make its recommendations through its chairman to the Council who shall then vote upon the admission of the applicant. In the event that an application is rejected by the Council, the applicant society or organization so rejected may, upon satisfactory showing that it can meet Council's membership requirements, make a new application for membership at any time, but in the absence of such showing, the Council shall not entertain a subsequent application by the same applicant for a period of two years from the date of such ejection.

Section 3. Any member organization, which has not paid its dues by May 20, of any year, shall be considered in arrears until its dues have been paid.

Section 4. Any organization which has forfeited its membership in the Council by reason of non payment of dues, as provided in Section 3 of this Article, shall, upon filing a new application for membership and payment of all dues in arrears at the time for forfeiture, be reinstated with the approval of the members of Council.

Section 5. A member organization whose purpose, activities, and functions are determined no longer to be in accordance with the expressed limitations of membership under the Constitution of the Council shall be liable to forfeiture of membership.

Charges against a member organization, hereinafter referred to as the defendant, must be made in writing by another member organization, hereinafter called the plaintiff, through its duly authorized representative, and must be delivered to the Secretary of the Council, who shall immediately furnish a copy to the defendant, the plaintiff and the President of Council. The Council shall investigate the charges on their merits, but no action shall be taken by the Council until the defendant shall have had ample time for a hearing and in no case less than thirty (30) days nor more than sixty (60) days after the presentation of the charges to the defendant.

Should the Council, after careful investigation, find that insufficient cause for action exists at the time of the hearing, the Council shall dismiss the complaint, and the action of the Council shall be final.

Should the Council find there is cause for complaint, it shall order the case for hearing at a special meeting of the Council to be held within thirty (30) days. In all cases the President of the Council shall appoint a member of the Council as prosecutor of the case. The President of the Council shall preside at the hearing and shall rule on the evidence, but shall not vote. The Council shall furnish its conclusions in writing to the governing bodies of each of the other Member Societies, who shall ballot for or against expulsion within sixty (60) days after receipt of the evidence. If three fourths of the governing bodies vote for expulsion, the Secretary of the Council shall send an official notice of the expulsion to the defendant Society by registered mail, the effective date of the expulsion being the date of mailing of the notice.

Section 6. The expelled Society may re apply for membership in the Council as provided in Sections 1 and 2, Article III, herein, but in no case shall re application be heard before two years after the date of expulsion.

Section 7. Any changes in membership status should be made in writing, addressed to the President of CJEC.

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Article IV

Filling Vacancies
Section 1.
(a) If the office of the President becomes vacant for any reason during the elected term, the Vice-President shall become President for the remainder of the unexpired term, thereby creating a vacancy as Vice-President. This will not affect his right of election to the office of President for full term.

(b) If any elected office other than that of the President becomes vacant, the Council shall fill the vacancy from that office not later than June 1, and shall serve until their successors are installed in office. If no more than one candidate is nominated for each office, election may be by acclamation.

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Article V

Voting by Delegates
Section 1. Each delegate shall have one vote. In the absence of any delegate, a written proxy authority can be given to any other delegate within the limitations stated by the absentee delegate.

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Article VI
Amendments

Proposals
Section 1. Amendments to these Rules may be proposed in writing by any delegate and filed with the Executive Secretary and signed by at least three delegates.

Adoption
Section 2. Amendments to these Rules shall be adopted by a two-thirds affirmative vote of the total membership of delegates, at a regular or special meeting, or by letter ballot, provided that the proposed changes have been announced at a prior Council meeting and that notice of the vote on the amendment shall have been given at least six (6) days in advance of the Council meeting at which action is to be taken or of the date fixed for return of the letter ballots.

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