CANTON JOINT ENGINEERING COUNCIL
DESCRIPTION OF DUTIES
FOR OFFICERS AND COMMITTEE LEADERS

Constitution | By-laws | Description of Duties | History | Presidents/Executive Secretaries

EXECUTIVE SECRETARY
The primary function is to provide continuity of organization, historical information, and insight on decisions made in previous years. The Executive Secretary is elected for a five-year term. This is because delegates change on a rotating basis, which provides risk for loss of organization concept.

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PRESIDENT
It shall be the duty of the President to:

1. Serve as an official representative of the Council in its contacts with governmental, civic, business, education and professional organizations for the purpose of advancing the objectives and policies of the Canton Joint Engineering Council.
2. Preside at all meetings of the Council, and perform the duties that usually pertain to those meetings.
3. Select the members of the committees as directed in Article V, (2) of the Constitution.
4. Select the chairpersons for all committees who will serve a one (1) year term.
5. Appoint all Task Forces.
   1. Task Forces are special committees appointed by the President to do a specific task in a specific period of time. The Task Force shall be dissolved at the completion of its assignment or the president's term, whichever occurs first.
   2. Selection of Task Force committee members is based on qualifications and availability to serve.
       
6. Appoint the nominating committee and conduct the annual election.
7. Designate the time of all meetings of the Council and of such other meetings as may be required.
8. Serve as a voting member of the Council and all committees (except the Nominating Committee).
9. Notify all Officers, Delegates, Council, and Committee members of their election or appointment to office.
10. Supervise and coordinate with the Executive Secretary.
11. Serve as liaison with the Council legal counsel when necessary. Council approval must be secured before consulting a legal counsel.

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VICE PRESIDENT
It shall be the duty of the Vice President to:

1. Assist the President as required and preside in the President's absence.
2. Serve as a voting member of the Council.
3. Serve as Chairperson of the Financial Review Subcommittee.
4. Serve as a member ex-officio of all committees.
5. Succeed to the office of President, without other election, if the office becomes vacant for any reason during the elected term. He shall then assume all duties of the President as per Article IV, Section 1a, of the By-Laws.
6. The Council shall then fill the vacancy of Vice President as per Article IV, Section 1b, of the Bylaws.

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SECRETARY
It shall be the duty of the Secretary to:

1. Record minutes of all council meetings.
2. Distribute minutes of meetings to all delegates.
3. Distribute minutes of meetings to chairman of all member societies.

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TREASURER
It shall be the duty of the Treasurer to:

1. Keep custody of all CJEC funds.
2. Distribute checks, as required for operations.
3. Provide funds update at monthly meetings.
4. Provide annual report at September meeting.
5. Deposit dues paid to CJEC as required.

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EDUCATION REPRESENTATIVE
The Education Representative is appointed by CJEC to represent and report on technical activities in post-secondary institutions in Stark County. These activities include, but are not limited to, the two institutions, which deliver Engineering Technology and Industrial Technology Programs--Stark Technical College and Stark Campus, Kent State University.

The representative assists other CJEC subcommittees in supporting all education, informational, and promotional programs, including the Engineers' Week Celebration, for the advancement of all of Engineering Education.

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VOCATIONAL SERVICES
Vision Statement
CJEC's purpose is to promote engineering awareness. The vocational Services committee does this by promoting advancement of science/math education and its application in the engineering profession. CJEC is a partner in the education process. As such, CJEC activities are planned in conjunction with our education partners. The goal is to understand school needs, communicate what the engineering community has to offer, and jointly plan activities to make the best use of the joint resources available. Working with the Volunteers in Partnership (program of the Education Enhancement Partnership, Inc.) reduces the administrative burden otherwise carried by CJEC.

Duties of the Vocational Services Chairman

• Liaison between the education community and CJEC.
• Central contact through which the education community may solicit assistance/volunteers from the engineering community represented by CJEC.
• Communicate engineers' views/ideas/resources to the education systems we serve.
• Communicate the education position/needs to engineers.
• Communicate activity results to engineers.

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INTERSOCIETY AFFAIRS CHAIRMAN
Annually publishes directory containing list of CJEC Officers and committee chairmen, Engineers Week Committee chairmen, member society officers and meeting schedules of CJEC and member societies. Helps to coordinate overlapping functions of member societies whenever possible.

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HONORS AND AWARDS CHAIRMAN
It shall be the duty of the Honors and Awards Chairman to:

1. Conduct CJEC Scholarship Funding Program
2. Conduct CJEC Scholarship Award Program

Sub-committees are recommended for each program. A five person committee of CJEC selects the scholarship recipient (4-year engineering scholarship). The Honors / Award presentation includes the Young Engineer Award, Meritorious Service Award and Distinguished Service Award which are annual awards by the Canton Regional Society of Professional Engineers (CRSPE). The details of activities for the CJEC Scholarship program are as follows:

1. At October meeting: Issue letter to member societies seeking engineering scholarship applicants. Include current scholarship requirements / criteria, goals, deadlines, etc.
    
2. At November meeting (about mid-Nov): Start scholarship funding campaign:
   1. Send letters to companies.
   2. Include last year adds.
   3. Include postage-paid-planning letter of intent form.
   4. Include any new companies for solicitation.
       
3. Early January:
   1. Start telephone follow-up to determine company intention. Follow through with requests, replies, etc.
   2. Increase effort to find scholarship applicants.
   3. Contact Stark State College of Technology representative for scholarship winners.
   4. Suggestion: Advertise. Send notices / distribute applications / do telephone contacts / etc.
       
4. Early February:
   1. Conduct scholarship committee meeting to select engineering scholarship winner.
   2. Make all arrangements for winner notification, attendance at engineers week dinner, tickets, presentation details-checks, honors, photos, etc.
       
5. Before May meeting (last meeting):
   1. Complete all follow-up correspondence.
   2. Thank you - all contributors.
   3. Letter to all applicants: who won, apply next year, etc.
   4. Collect on all promised contributions.
       
6. Submit final report at May meeting.

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ENGINEERS WEEK CHAIRMAN
Appoints chairmen for all Engineers Week functions and ensures that all committees accomplish tasks. Normally obtains program for Engineers Week Banquet. Recommended sub-committees are as follows:

1. Banquet Arrangements
2. Ticket Sales
3. Tabloid Editor
4. Tabloid Advertising Sales
5. Tabloid Distribution
6. Publicity
7. Water Balloon Contest
8. Engineer For A Day Program

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